To: [APPROPRIATE MANAGEMENT/EMPLOYEE GROUP]
Date: [PRIOR TO START DATE]
Subject: [PRIORITY LEVEL]: Welcoming [NAME]

I am pleased to announce that [NAME] will join [BUSINESS GROUP] as a [TITLE] reporting to [MANAGER]. [HE/SHE] joins us as we [DESCRIBE BUSINESS STRATEGY/FUNCTION THAT NEW HIRE WILL SUPPORT].

[NAME] beings particular expertise in [AREA/FUNCTION]. Most recently, [NAME] has [DESCRIBE RECENT JOB HISTORY]. Additionally [HE/SHE] has [DESCRIBE OTHER EXPERIENCE/SPECIAL SKILLS]. This expertise will be invaluable as we pursue our business goals.

As [TITLE], [NAME] will [EXPLAIN WORKING/REPORTING RELATIONSHIPS AND SPECIFIC JOB RESPONSIBILITIES]. [NAME] will join [BUSINESS GROUP] on [DATE] and work from [OFFICE LOCATION OR OFFSITE ADDRESS]. I will forward the contact information for [NAME AND ASSISTANT, IF APPLICABLE] as soon as it is available. Please join me in welcoming [NAME] to our team and share this announcement with your employees.

To: [APPROPRIATE MANAGEMENT/EMPLOYEE GROUP]
Date: [PRIOR TO START DATE]
Subject: [PRIORITY LEVEL]: Congratulations to [NAME]

I’m pleased to announce that [NAME] has accepted the position of [TITLE], effective [DATE]. [NAME] has been a valued part of our organization for [TIME WITH COMPANY], serving as [RECENT JOB HISTORY]. In addition, her work with [OTHER AREAS OF EXPERTISE/RELATED EXPERIENCE] has been invaluable.

[IF APPLICBLE, EXPLAIN RELATED ORGANIZATIONAL CHANGES AND WHOM THIS PERSON REPLACES.]

[NAME] will report to [MANAGER] and work from [OFFICE LOCATION OR OFFSITE ADDRESS]. [SHE/HE] can be reached at [PHONE] or [EMAIL]. [IF APPLICABLE, INCLUDE ASSISTANT’S NAME, PHONE AND EMAIL.]

[NAME'S] strong [SKILL/EXPERTISE] will help us as we [LIST KEY BUSINESS OBJECTIVE FOR THIS ROLE]. Please join me in congratulating [NAME] and share this announcement with your employees.

To: [APPROPRIATE MANAGEMENT/EMPLOYEE GROUP]
Date: [PRIOR TO END DATE]
Subject: [PRIORITY LEVEL]: Career News for [NAME]

I am sorry to announce that [NAME] has [ACCEPTED ANOTHER POSITION/DECIDED TO MAKE A CAREER CHANGE] and will leave [CURRENT FUNCTION] as of [DATE].

[NAME] has been with [FUNCTION] for [TIME PERIOD] and most recently [DESCRIBE CURRENT ROLE]. Throughout her career, [HE/SHE] has [LIST KEY CONTRIBUTIONS].

[IF APPLICABLE, EXPLAIN RELATED ORGANIZATIONAL CHANGES AND EITHER (1) HOW THE POSITION WILL BE FILLED AND ANY INTERIM SUPPORT OR (2) WHO WILL REPLACE THIS PERSON AND THAT INDIVIDUAL’S START DATE AND CONTACT INFORMATION.]

Please join me in wishing [NAME] all the best and share this announcement with your employees.

To: [APPROPRIATE MANAGEMENT/EMPLOYEE GROUP]
Date: [PRIOR TO END DATE]
Subject: [PRIORITY LEVEL]: [SUMMARIZE BUSINESS INITIATIVE]

Effective [DATE], the [AFFECTED BUSINESS GROUP/FUNCTION] will [DESCRIBE INITIATIVE/CHANGE].

We’re [LAUNCHING THIS INITIATIVE/MAKING THIS CHANGE] because [EXPLAIN RATIONALE]. This change will [LIST BENEFITS TO COMPANY/CUSTOMERS].

To ensure an integrated effort, [EXPLAIN PROCESS FOR IMPLEMENTING THE INITIATIVE/CHANGE, AFFECTED GROUPS, LEADERSHIP WITH RESPONSIBILITY FOR CHANGE].

More details will follow as we [BEGIN THIS PROCESS/IMPLEMENT THIS CHANGE]. If you have any questions, contact [NAME] at [PHONE] or [EMAIL]. Please share this announcement with your employees [PROVIDE DEADLINE FOR CASCADING INFORMATION].